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GeM-Security-Services-MEA-RFP-14pp.pdf

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REQUIREMENTS

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EMD / SecurityPage 2

Earnest Money Deposit (EMD) of ₹97,000/- with statutory waiver for registered MSE / MSME / Udyam bi…

MSME Exemptable

PBG / DepositPage 14

Performance Security: 3% of total contract value via Bank Guarantee within 15 days of LOA.

Min. TurnoverPage 3

Minimum Average Annual Financial Turnover of ₹25.00 Lakhs in the last 3 financial years with mandat…

Past ExperiencePage 5

Past Experience: Minimum 3 continuous years of providing security personnel to Government / PSU / A…

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ID	Requirement	Page	Section	Category	Required action	Verified?
REQ-001	Round-the-clock (24x7) unarmed security guard deployment across Ministry of External Affairs premises. source quote The agency shall provide 24x7 round-the-clock security services comprising 24 unarmed trained security guards at Ministry premises.	p.1	Clause 1.1 — Scope of Work	technical_specs	Deploy 24 trained security guards (18 Male, 6 Female) in three 8-hour rotational shifts.	Verified
REQ-002	Earnest Money Deposit (EMD) of ₹97,000/- with statutory waiver for registered MSE / MSME / Udyam bidders. source quote Bidders must submit Earnest Money Deposit of ₹97,000. Micro and Small Enterprises (MSEs) registered with Udyam are 100% exempt under Public Procurement Policy.	p.2	Clause 2.3 — Bid Security / EMD	financial_terms	Attach valid Udyam Registration Certificate for complete EMD fee exemption, or submit FDR/BG of ₹97,000.	Verified
REQ-003	Bid Security Declaration submission in lieu of EMD for exempted MSME bidders. source quote Exempted MSE bidders must submit a signed Bid Security Declaration accepting debarment for 2 years in case of withdrawal of bid.	p.2	Clause 2.3.1 — EMD Exemption Proviso	Submission	Upload Annexure-III (Bid Security Declaration) on agency letterhead duly signed by authorized signatory.	Verified
REQ-004	Minimum Average Annual Financial Turnover of ₹25.00 Lakhs in the last 3 financial years with mandatory CA UDIN. source quote Average annual financial turnover during the last three years ending 31st March must be at least ₹25 Lakhs, duly certified by a Chartered Accountant with valid UDIN.	p.3	Clause 3.1 — Financial Eligibility	Eligibility	Submit CA turnover certificate for FY 2022-23, 2023-24, and 2024-25 bearing 18-digit UDIN.	Verified
REQ-005	Mandatory valid license under Private Security Agencies Regulation Act (PSARA), 2005 for Delhi NCT. source quote The bidder must possess a valid license under the Private Security Agencies (Regulation) Act, 2005 (PSARA) for operating in the National Capital Territory of Delhi.	p.4	Clause 3.4 — PSARA Regulatory License	legal_statutory	Upload valid PSARA License issued by Controlling Authority, Home Department, Govt of NCT of Delhi.	Verified
REQ-019	Sole Bidder condition: Consortium, Joint Venture (JV), or Sub-contracting is strictly forbidden. source quote Sub-contracting or subletting of security services is strictly prohibited. Joint ventures or consortium bids will be disqualified.	p.4	Clause 3.7 — JV & Subcontracting Ban	Eligibility	Bid solely under primary agency PAN; no sub-contracting permitted.	Verified
REQ-006	Past Experience: Minimum 3 continuous years of providing security personnel to Government / PSU / Autonomous bodies. source quote Bidder must have at least three (3) years continuous experience in successfully executing security contracts in Central/State Government or PSUs.	p.5	Clause 4.1 — Technical Experience	Eligibility	Provide work orders and satisfactory completion certificates for at least 3 government client accounts.	Verified
REQ-007	Single work experience: At least one completed security contract value of not less than ₹38.80 Lakhs (80%). source quote Bidder should have completed one work of 80% (₹38.80 Lakhs) or two works of 50% (₹24.25 Lakhs) of estimated tender value in the past 5 years.	p.5	Clause 4.2 — Qualifying Work Values	Eligibility	Ensure at least 1 work completion certificate of value >= ₹38.80 Lakhs, or two works >= ₹24.25 Lakhs.	Verified
REQ-008	Compliance with Employees Provident Fund (EPF) Act, 1952 with mandatory monthly electronic challan receipts. source quote The service provider must be registered under the Employees Provident Fund and Miscellaneous Provisions Act, 1952 and strictly deposit 12% statutory contribution.	p.6	Clause 5.1 — EPF Statutory Compliance	legal_statutory	Attach EPF registration code copy and past 6 months paid ECR challans proving timely employee deposit.	Verified
REQ-009	Compliance with Employees State Insurance (ESIC) Act, 1948 with monthly remittance proof. source quote Service provider must ensure 100% coverage under ESI Act, 1948 with regular contribution of 3.25% employer and 0.75% employee share.	p.6	Clause 5.2 — ESIC Statutory Compliance	legal_statutory	Upload active ESIC registration certificate and recent paid contribution statement.	Verified
REQ-010	Strict compliance with Central Sphere Minimum Wages as notified by Ministry of Labour & Employment. source quote Quotations below the minimum wage rates notified by the Chief Labour Commissioner (Central) for Area A shall be rejected summarily.	p.7	Clause 6.1 — Wage Rates & VDA	financial_terms	Quote wages conforming exactly to latest Central Sphere rates for Area A (Watch & Ward without arms).	Verified
REQ-011	Statutory Bonus (8.33%) & Gratuity liability obligations under Payment of Bonus Act, 1965. source quote Annual statutory bonus @ 8.33% shall be paid directly into the bank accounts of deployed guards in compliance with Payment of Bonus Act.	p.8	Clause 6.3 — Bonus & Gratuity	financial_terms	Ensure 8.33% statutory annual bonus is accounted for in financial breakdown and paid before Diwali.	Verified
REQ-020	Biometric fingerprint attendance device installation with cloud integration to Ministry system. source quote Contractor shall install two biometric attendance machines at security posts and link logs directly to Ministry monitoring portal.	p.8	Clause 6.4 — Attendance Verification	technical_specs	Install SIM-based biometric terminal at main gate and sync real-time muster roll.	Verified
REQ-012	SLA Penalty: ₹1,000/- per guard per shift deduction for unauthorized absence or missing reliever. source quote A penalty of ₹1,000 per guard per shift will be levied if post remains unmanned for more than two hours without replacement.	p.9	Clause 7.1 — SLA & Liquidated Damages	penalties_sla	Maintain an on-duty reliever pool (1/6th extra personnel) to prevent absence penalties.	Verified
REQ-013	Penalty of ₹500/- per instance for improper uniform, missing ID card, or reporting un-groomed. source quote Any guard found without proper uniform, clean whistle, or identity badge will invite a spot penalty of ₹500 per incident.	p.9	Clause 7.2 — Turnout Violations	penalties_sla	Inspect guard turnout daily; supply standard shoes, whistles, nameplates, and uniforms.	Verified
REQ-014	100% Police Character & Antecedents Verification clearance for all deployed security staff within 15 days. source quote The contractor must ensure police character verification of all personnel is completed within 15 days of award. No guard with criminal record may be deployed.	p.10	Clause 8.1 — Police Verification	legal_statutory	Submit Delhi Police verification dossiers for all 24 personnel before commencement date.	Verified
REQ-015	Provision of seasonal uniforms (2 sets summer, 1 woollen winter, rainwear) at zero deduction from workers. source quote All uniforms, raincoats, torches, and batons must be provided free of cost. Deducting uniform charges from guard salaries will result in contract cancellation.	p.11	Clause 8.4 — Uniform & Kitting	technical_specs	Issue required kit at company expense and maintain signed receipt registers.	Verified
REQ-016	Local registered office and active GSTIN within the National Capital Territory (NCT) of Delhi. source quote Bidder must possess a registered local branch office within Delhi NCR and valid GST registration within Delhi state.	p.12	Clause 9.1 — Geographical Presence	Eligibility	Submit GST registration certificate with 07-prefix (Delhi state code) and local utility bill.	Verified
REQ-017	Non-Blacklisting & Non-Debarment notarized affidavit on ₹100/- non-judicial stamp paper. source quote The agency must submit an affidavit on ₹100 non-judicial stamp paper stating that they have not been blacklisted or debarred by any Ministry or PSU.	p.13	Clause 10.2 — Format 1 Affidavit	legal_statutory	Execute Affidavit on ₹100 stamp paper before First Class Magistrate / Notary Public and upload.	Verified
REQ-022	Integrity Pact signing as per CVC guidelines on ₹100/- stamp paper. source quote Bidder must sign and submit the CVC Integrity Pact without any deviations or reservations.	p.13	Clause 10.5 — Integrity Pact	legal_statutory	Sign and stamp CVC Integrity Pact pre-signed by MEA authorized representative.	Verified
REQ-018	Performance Security: 3% of total contract value via Bank Guarantee within 15 days of LOA. source quote Successful bidder shall furnish Performance Security of 3% of the contract value in the form of Bank Guarantee from any Scheduled Commercial Bank.	p.14	Clause 11.1 — Performance Bank Guarantee	financial_terms	Furnish PBG of ₹1,45,500/- valid for 14 months (contract duration plus 60 days claim period).	Verified
REQ-021	Corrigendum 1: Clarification on reliever charges and 26-day billing calculation formula. source quote Corrigendum 1: Billing shall strictly follow 26 standard days per month plus 1/6th reliever factor as per GeM Service Level Contract.	p.14	Corrigendum 1 — Query Response 4	financial_terms	Calculate monthly billing on basis of 26 working days with statutory 1/6th reliever allowance.	Verified

Read-only public demo — every row above was extracted from the real tender PDF, and each verified quote was confirmed against the cited page.